Company Intro

Applicants must be located in the state of South Carolina.

Frustrated with cookie-cutter education models? So are we. At The Heron Institute, we create schools that adapt to real-world needs—because every community deserves a chance to thrive.

Heron Virtual Academy (HVA) offers a fresh start for students who need a new path to success. With flexible scheduling, personalized support, and a focus on life-after-school outcomes, we make graduation—and a better future—possible for every student.

Job Description

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders. 

Anticipated Salary: $40,000-$46,000

Time Off Plan: 20 days PTO during the school year, School Holidays: Labor Day, Thanksgiving (Wed-Fri), Winter Break (Christmas Eve - Jan 1), MLK Day, Presidents' Day, Spring Break, Memorial Day 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties

• Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
• Processes parent contact and data information changes; 
• Maintains K12 and state student-level databases, including data entry;
• Creates customized reports for various departments as requested
• Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
• Maintains and scans received files
• Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

Required Education and Experience

• High school diploma or equivalent
• One (1) year of related work experience OR an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.); Web proficiency;
• Ability to travel 10% of the time;
• Ability to clear required background check.

Preferred Education and/or Experience

• Bachelor’s degree
• Experience working in a public-school environment

Supervisory Responsibilities

This position has no direct reports. 

Top Perks

As a staff member at The Heron Institute/CASC/HVA, you’ll enjoy:

• Benefits: Health care, dental, life insurance, and retirement through PEBA - Keep your service credit!
• Work from home 8am-4pm - no car or lunch duty!
• Laptop provided by the school and eligibility for internet reimbursement

Location

All staff must reside in the state of South Carolina.

This position is remote in South Carolina with the following travel expectations:

• In-person orientation
• In-person professional development (2-3 days in July and periodically throughout the school year)
• Occasional home visits
• Monthly student outings
• Additional in-person attendance as assigned

Additional Information

Staff are compensated based on a combination of education and relevant experience. We offer state health benefits and retirement through PEBA as well as deferred compensation through Empower and supplemental plans through Colonial Life. Learn more: Working at CASC/HVASC

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school. 

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 

This position is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

The Heron Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.